Know where every inquiry came from, and which ones were real.
One tracking system across every platform you're on. Every call read, every form and assessment graded, spam and duplicates removed. So you can see what's really bringing people in, and every month we put more behind it.
Everything catalogued in one place.
People find you in more than one place before they reach out. Each platform's own dashboard sees only its piece. Ours sees the whole path, from the first visit to the call.
- TikTok
- YouTube
- Google Search
- Google Maps
- ChatGPT
- Every source recorded
- Every call read
- Every inquiry vetted
Every inquiry vetted.
Most calls to a busy office aren't new business. Existing clients, wrong numbers, and sales calls ring the same phone. Forms get sent twice. We read and sort every one, so the number you see is real people with a real need.
The real ones reach your front office first, graded on how ready they are, and only real inquiries are reported back to the ad platforms, so they learn to find more people like your best clients.
What you get.
A dashboard you can open any day.
Calls, forms, assessments, and messages, by source, with cost per inquiry for every ad channel.
A written report every month.
What happened, what it means, and what changes next month, in plain language.
A sit-down with your front office.
We match inquiries to booked patients or signed cases, so the cost per new client is a number, not a guess.
What we run.
Call tracking and recording
Tracking numbers on your website, ads, and profiles, so every call shows where it came from.
Website and ad tracking
Every visit and form tied to the post, ad, or search behind it, reported from our system, not just the browser.
The whole path
The first visit saved and every later step added, so the long way around still gets credit.
Calls read, inquiries graded
Every call sorted by what the caller wanted, and every assessment graded on how ready they are.
Junk kept out
Spam, duplicates, and sales calls removed before they reach your team or teach your ad platforms.
Weekly checks
Each platform's numbers checked against ours every week. When they don't match, we find out why and fix it.
Questions people ask.
What tools do you use?
Google Analytics for the website, CallRail for call tracking and recording, the Meta and OpenAI pixels plus server-side reporting for ads, and GoHighLevel as the system where every inquiry lands. Windsor.ai pulls it all into one dashboard.
Do you really read every call?
Yes. Every recorded call is transcribed, and we read each one to sort it: new case or patient, existing client, wrong number, or sales call. That's how the numbers in your report count real inquiries, not rings.
How do you know where someone came from if they found us twice?
The first visit is saved, and every later step is added to the same record. If someone saw your ad in ChatGPT and came back through Google a week later, their record shows both.
Is it HIPAA-compliant?
Yes. For medical practices, inquiries land on a HIPAA-compliant system with a signed business associate agreement where required, and the tracking records where an inquiry came from, never anyone's diagnosis.
Who owns the data?
You do. The accounts, the call recordings, and the contact records are in your name, with the history intact if you ever move on.
Start with the audit.
Find out how many people reach out, where they come from, and what happens to them next. It starts with a twenty-minute call.